General Posting Policy Guidelines
The Enrollment Services Office must approve all forms of advertisement that are posted on campus. It is strongly recommended that when using photocopied fliers the original copy be stamped before additional copies are made. Also, no postings may be placed on glass, painted surfaces, elevators, brick walls, etc.
Any individual that does not comply may face repair costs for damages done to these surfaces. For complete rules and regulations about posting on campus, please refer to your Student Handbook.
Sidewalk Chalk
Sidewalk chalk may only be used on sidewalks in areas where the rain will wash the chalk off. Do not use chalk on steps that are underneath pavilions, etc.
Table Tents
All fliers displayed on tables in the lower lobby and cafeteria must be cleaned up after the event/election/finality of the posting. Only recognized student clubs and campus departments are permitted to display fliers. Please bring your fliers to the Enrollment Services Office.
Student Club Social Media
Anyone starting a social media page (Facebook or other) or blog representing a Black Hawk College club must consult the Marketing and Public Relations Department in advance with their intention of use. BHC social networking pages will have a minimum of two administrators assigned. If an administrator leaves the college, they will be removed as a page administrator and another person assigned in their place. You are permitted to have closed/secret Facebook groups for your club/organization. SGA already has a group established and you will be asked to join once you represent SGA in an Officer or Representative role.
Solicitation Policy
All fundraisers (both on and off campus) must be approved by the Student Life Office (Vashti Berry), and if necessary, by the Vice President of Student Services.
Staff Accessibility
The staff members in the Advising Office maintain an open-door policy. You are encouraged to come by the office with questions about planning programs, handling funds, or any other issues that may arise. Appointments are encouraged and may be scheduled with the Coordinator of Orientation and Student Life or via e-mail at berryv@bhc.edu. If a staff member is unavailable, please leave a message and/or any paperwork in the mailboxes located outside the Advisor’s office door.
Leadership Resources
The Student Life Office/Advising has access to several different leadership opportunities and resources. In addition to these resources, there are opportunities for leadership development through attendance at workshops/conferences. For more information on these workshops/conferences and other resources, stop by the Student Life Office/Advising.
Supplies and Equipment
The Student Life Office/Advising also stocks paper, markers, paints, as well as other supplies that are available for student clubs—located in a storage closet in Building 3. You may also use the computers available in the office to work on student club minutes or publicity. Additionally, there is a printer available in the Student Life Office if you need to print fliers, minutes, etc. within reason.
Communication
There are several different channels of communication your student club may use to connect and engage with one another including but not limited to: verbal, social media, text, twitter, email and myblackhawk. Each team can establish the best forms of communication to ensure that responsibilities of being an Officer elect are handled through a team approach. The SGA Advisor requests there be maintained an open line(s) of communication.
Student Club Constitution and Bylaws
Each student club should have a copy of its updated constitution and bylaws on file in the Student Life Office. Please note, there are several things that are required in all student club constitutions. If your club’s constitution does not include the features in bold, then it is suggested that a constitutional update occur. This should be completed by the end of the fall semester. If you change your constitution, please provide the changes to the Student Life Office immediately for approval.
Club Officer Elections
The selection of officers is important to sustain the club’s purpose, goals and objectives, and when planning events and activities. Each club will have its own election process that is fair and open. There are two models that can be applied:
1. Club members can appoint officers or
2. Conduct a formal election process where candidates’ campaign for a position and club
members cast a vote for their choice
The election process needs to be completed, and a listing of club officers needs to be submitted to Coordinator of Student Engagement as soon as possible.
Inactive Clubs
A club that has not had any meetings or activities for two consecutive semesters will be considered inactive and ineligible for funding from SGA. Contact the Coordinator of Student Engagement for information on how to reactivate a club.
Guideline and Regulations for ALL East Campus Student Clubs and Organizations:
Advertising/Marketing
Please visit the Enrollment Services Office to have your club promotions/elections materials/any additional forms for marketing inside the buildings stamped for approval. Please share this information with any student who would like to post flyers around campus (usually during election times).
