Fall 2020 Reopening - Employees - Black Hawk College

Fall 2020 Reopening – Employees

Return to Work

On June 1, Black Hawk College began phasing the return of employees to work on-site in a coordinated process to ensure appropriate social distancing and availability of necessary protective equipment in order to fulfill mission-essential functions.

The first phase went well and continues to be monitored in order to control and manage specific work environments and the necessity to access on-site resources. Once decisions to expand on-site staffing in certain areas are made, they will be communicated through your supervisor. Employees will be expected to follow the procedures for returning to work on campus.

FAQs

Workplace Guidelines

What will be expected of me upon returning to campus?
July 1, 2020
All employees are expected to have fully read, understand and comply with the COVID-19 Response and Control Administrative Guideline. Failure to do so may result in corrective action. While adhering to the safety protocols, employees will be expected to perform job responsibilities just as before COVID.

Work Schedules

If I am working remotely, how long will that arrangement continue?
August 4, 2020
Work schedules and arrangements will vary by department based on services performed. Please work with your supervisor to clarify expectations. If the nature of your work allows for your work to be completed remotely and your supervisor approves, you may work remotely. The college is currently encouraging the continuation of working remotely, when possible, to reduce the density and potential spread of the virus.

At this time it is NOT the intention of Black Hawk College to allow for the continuation of remote work in perpetuity. If and when the college can return to business as usual, it is the intention that employees will return to work on campus as before.

Should BHC employees return to work on-site?
July 1, 2020
As of March 29, the college began remote work efforts with a minimal number of employees on campus to ensure facilities, policing and essential business functions occurred. On June 1, the college began phasing in employees for the purpose of engaging students in advising, registration, testing, paying bills and bookstore activities. As instructed by the college administration and the employees’ supervisors (based on guidelines written in the Restore Illinois plan), employees will start returning to work on campus.

Will there be student worker jobs available (Financial Aid work-study and/or department-budget funded)?
July 1, 2020
As of May 16, student employees were no longer reporting to work. This is still under discussion as to the expectations for Fall 2020.

How are employees being scheduled to come back to work on-site?
July 1, 2020
Phased staffing: On June 1, the college began phasing in the return of employees to work on-site in a coordinated process to ensure appropriate social distancing and availability of necessary protective equipment in order to fulfill mission-essential functions.

The first phase went well and continues to be monitored in order to control and manage specific work environments and the necessity to access on-site resources. Once decisions to expand on-site staffing in certain areas are made, they will be communicated through your supervisor. Employees will be expected to follow the procedures for returning to work on campus.

It is expected that the need to reduce the number of people on campus (density) to meet social distancing requirements will continue for some time.

If localized outbreaks emerge, tighter restrictions and reduced staffing may need to be implemented again.

Staffing options: The college has made provisions for the following staffing options once employees are instructed to return to work on-site. All options require employees to maintain social distancing measures and to wear a face covering when social distancing is not possible.

Remote work: Those who can work remotely to fulfill some or all of their work responsibilities with the approval of their immediate supervisor and the Director of Human Resources may continue to do so to reduce the number of individuals on campus and the potential spread of the COVID-19 virus.

Alternating days: In order to limit the number of individuals and interactions among those on campus, supervisors may schedule partial staffing on alternating days. This is done with the intent to enable social distancing, especially in areas with large common workspaces.

Who should I contact if I have employment-related questions regarding the COVID-19 virus?
July 1, 2020
Employees should contact Stacey Cary, Director of Human Resources, at 309-796-5225 or carys@bhc.edu.

I am worried about being exposed to the COVID-19 virus at work. Will I be protected?
July 1, 2020
Outside of individual isolation, COVID-free protection is not possible. BHC employees are being phased back into working on-site and should report to a physical location as instructed by their supervisor. We are making every effort to reduce exposure in our workplace surroundings and encourage employees to continue to practice disease-prevention behaviors such as:

  1. Avoid close contact with people – engage in social distancing.
  2. Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  3. Avoid touching your eyes, nose or mouth.
  4. Clean and disinfect frequently touched objects and surfaces such as desk surfaces and keyboards.
  5. Wash your hands often with soap and water for at least 20 seconds.
  6. Stay home when you are sick.

Will there be more layoffs?
August 4, 2020
While the college is not planning for any further layoffs at this time, enrollment and college activity will direct employment levels required.

May I use vacation, sick leave or any other type of leave to avoid working on-site?
July 1, 2020
BHC employees may request leave time in accordance with existing contractual policies.

Will I be required to quarantine after a vacation?
July 1, 2020
Depends. Please contact Stacey Cary, Director of Human Resources, at 309-796-5225 or carys@bhc.edu.

I am considered to be at high-risk for serious complications if I contract a virus. What should I do?
July 1, 2020
According to the COVID-19 Response and Control Administrative Guideline: Job Modification or Accommodation Request: An employee who has been determined by the Centers for Disease Control and Prevention (CDC) to be at an increased risk of severe outcome if infected by COVID-19 may request a job modification or accommodation. Such requests will be addressed pursuant to college policy and consistent with applicable state and federal law.

Is the COVID-19 virus a Family and Medical Leave Act-qualifying condition and will I be able to use FMLA?
July 1, 2020
Please contact HR at QCHR@bhc.edu in relation to your illness or the illness of a qualifying family member as it applies to being covered by FMLA or leave under FFCRA (Families First Coronavirus Response Act). The usual medical documentation will be required.

If a case of COVID-19 occurs on campus, what will happen?
July 1, 2020
Black Hawk College will work with and at the direction of the Illinois Department of Public Health to take immediate steps to respond to any health and safety risk to students, employees and our communities.

Will COVID-19 testing be available for students, staff and faculty?
July 1, 2020
Black Hawk College has arranged with the local Community Health Centers to provide testing if and when there is a potential exposure on campus.

Will there be a referral process for testing? Who will pay for the testing? Is this different for employees vs. students?
July 1, 2020
Black Hawk College has arranged with the local Community Health Centers to provide testing if and when there is a potential exposure on campus. They are providing the testing free of charge while funding lasts.

Who will be responsible for contract tracing? How will it work?
July 1, 2020
Risk Management, with the help of Human Resources, will be implementing the COVID-19 Response and Control Administrative Guideline Contact Tracing Procedure.

If I do not have available leave to remain in paid status during a self-quarantine, may I use an unpaid leave?
July 1, 2020
Yes. Employees are able to use an unpaid leave during a self-quarantine. Employees are asked to contact Human Resources to learn about the consequences of using an unpaid leave.

If I am required to self-quarantine by a health professional or the Illinois Department of Public Health, may I use sick leave in order to remain in paid status, even if I am not exhibiting acute respiratory illnesses or flu-like symptoms or am not otherwise ill?
July 1, 2020
If a health professional or the Illinois Department of Public Health requires you to quarantine, you may be eligible for Emergency Paid Sick Leave under the FFCRA (Families First Coronavirus Response Act). Contact HR at QCHR@bhc.edu for details.

If I am advised by my physician or public health authority to self-quarantine and not to come to work, will I be paid or must I use sick leave?
July 1, 2020
Contact HR at QCHR@bhc.edu for details. When being advised by medical personnel to self-quarantine, employees are to follow normal request for time off. Contact your supervisor to request time off. Your supervisor may require medical documentation from you in accordance with normal leave policies. Employees must use sick leave or other leave time if you are advised to self-quarantine unless your supervisor is able to plan for you to work remotely.

Can I be assigned to perform work that is not normally part of my position?
July 1, 2020
Yes. In times of emergencies at BHC, employees must remain flexible to get the work done and may be asked to work outside of their normal duties. This will only be necessary in the event essential work functions are necessary to be performed in place of absent or ill co-workers. No employee will be asked to perform work they are not capable of performing.

Campus Access, Hours & Operations

Will the BHC facility entry plan for Fall 2020 be similar to the Summer 2020 plan with temperature checks, masks and social distancing?
July 1, 2020
Yes, the college will continue to conduct health self-assessments and temperature testing at specific campus entrances.

The Quad-Cities Campus entry is the northeast entrance of Building 1. The East Campus entry is the main entrance of Building A and the Outreach Center will be the main entrance. All other entries will remain locked and will be accessible by appointment only.

Will there be building access after 5 p.m.?
July 1, 2020
Yes. See COVID-19 Response & Control Administrative Guideline.

When is wearing a mask required?
July 1, 2020
According to COVID-19 Response & Control Administrative Guideline: Masks/Face Covering: All individuals on campus must wear a mask and/or face covering when:

  • In a public space or common area on campus (i.e. hallways, restrooms) or
  • Whenever within six (6) feet of another individual.

Use of Mask in Controlled Setting. An individual may choose to remove his/her mask or face covering in a controlled setting on campus if:

  • The setting is not a public space or common area (i.e. personal office, reserved meeting room where social distancing is strictly enforced), and
  • No one will come within six (6) feet of the individual without advance notice (i.e. visitor knocks on office door before entering).

Who do I report any violations to?
July 1, 2020
Per the COVID-19 Response and Control Administrative Guideline: COVID-19 Monitor Designation, Black Hawk College will designate at least one COVID-19 Monitor in each department to assist in the implementation of this guideline. The COVID-19 Monitor shall:

  • Confirm applicable COVID-19 Notices remain posted and visible; and
  • Escalate COVID-19 related safety concerns to BHC’s Risk Management department.

For employees who are required to wear masks, but may not have one, will the college be providing masks if the employee does not have access to them, and if so where can they get one before they return?
July 1, 2020
Yes. The college will provide a face covering. Employees will be responsible for maintaining the face covering provided. Employees are welcome to use their own face covering as well.

Campus Business Hours
August 4, 2020
Bookstore: 7:30 a.m. to 5 p.m. (traditional business hours)
All offices, including Human Resources, Finance and Budget, and Administration: 8 a.m. to 5 p.m. (traditional business hours)

Area/Operation and Restrictions
July 1, 2020

Advising / Student Services Limit computer use in reception area (every other station).
Hawk's Hub (bookstore) Limited number of customers in store, social distancing and plexiglass protection.
Subway (food service)
Closed until further notice. Vending machines remain open.
Drinking fountains Bottle refillers are functioning, but the bubblers will be out of service until further notice.
Fitness Center / Aquatic Center Gyms, weight room and facilities closed until further notice. Some instructional, athletic exceptions may be approved.
Library The library will be open virtually for the Fall semester. Virtual services are available online or can be requested at library@bhc.edu. The physical library space and computer labs are closed until further notice.
Hawk's Nest Closed until further notice.
Veterans Resource Center Closed until further notice. However, appointments are being made to see students.

 

Cleaning & Safety

Who will be cleaning?
July 1, 2020
BHC custodial and maintenance staff will be systematically cleaning and sanitizing facilities. See COVID-19 Response and Control Administrative Guideline: Disinfectant/Sanitation Efforts.

Will classrooms be cleaned between each group of students?
July 1, 2020
No. Scheduled cleaning will not occur between classes but materials will be made available as requested.

Will faculty be responsible to clean the room?
July 1, 2020
The custodial and maintenance staff activated a plan to systematically clean and sanitize all buildings. Supplies will be made available should individuals desire to perform additional cleaning. COVID-19 Disinfectant Training

What is being done to ensure the workspace is safe?
July 1, 2020

  • Workplace barriers for common area
  • Plexiglas barriers for workspaces and high-contact service areas
  • Signage for hygiene practices and social distancing guides
  • Directional signage on floors
  • Limited access/utilization of elevators
  • Modified hours of operation
  • Capacity restrictions (office, workspaces, common areas)
  • Removal of papers, brochures and multi-use pens
  • Staggered lunch break (where necessary and to the extent possible)
  • Hand sanitizer dispensers

Will BHC practice social distancing?
July 1, 2020
Social distancing is a preventative measure designed to stop or slow the spread of the virus by reducing direct contact between individuals. Black Hawk College strongly encourages hygienic practices including social distancing, disinfecting surfaces, frequent hand washing, limited touching of the face, keeping distances from others where possible, and acknowledging others without hand shaking.

Will we have unidirectional hallways and how will they be marked?
July 1, 2020
Hallways will be marked for directional flow. Similar to roadways, traffic will be directed to “stay to the right.”

If a case of COVID-19 occurs on campus, what will happen?
July 1, 2020
Black Hawk College will work with and at the direction of the Illinois Department of Public Health to take immediate steps to respond to any health and safety risk to students, employees and our communities.

Academics

What will Assembly Day look like?
August 4, 2020
Assembly Day will be held virtually on Tuesday, August 11 starting at 9 a.m. The agenda including links to the virtual meetings/ sessions will be emailed to faculty the week of August 3.

Will BHC offer a pass/fail option for fall?
August 4, 2020
At this time, Black Hawk College does not plan to offer classes as pass/fail for Fall 2020.

Community Groups, Meetings and Events

Will outside groups be allowed to use campus spaces?
July 1, 2020
Until further notice, or at the discretion of the college president, outside groups not sponsored by the college and groups larger than 25 will not be scheduled to use campus facilities.

Can we bring groups on campus for judging camps, competitive events or conferences? 
July 1, 2020
This decision is being considered on a case-by-case situation keeping in mind the college will continue to adhere to the Restore Illinois Phase 4 guidelines.