Policies - Black Hawk College


Mission and Purpose

The mission of the Black Hawk College Library is to provide quality services and collections for our students, faculty and college community that support academic success, advance information literacy, and promote lifelong learning.

The Black Hawk College Library will:

  • Offer an accessible and organized collection of resources in a variety of formats that supports the instructional programs offered by the college.
  • Provide a variety of services that are user-centered and promote an appreciation of diversity.
  • Educate and inform students, faculty and the college community regarding access to information to foster information literacy and promote lifelong learning.
  • Provide a dedicated, professional, service-oriented staff.
  • Collaborate with faculty and others to develop innovative services and programs.
  • Cooperate with other libraries and consortia in sharing resources to provide optimal access to resources.
  • Provide a facility that is accessible, comfortable and learning-centered.

Borrowing Privileges

A current BHC ID card and a Library account in good-standing, are required to borrow materials from the library. These patrons can borrow from the library’s local collection, Reserves, and can utilize interlibrary loan services.

Library accounts

  • Student accounts are valid for one academic year.
  • Accounts will be renewed annually if the student is enrolled in classes and the account is in good standing.
  • The cost is free.
  • Patrons are fully responsible for all library materials checked out on their card, including replacement cost of lost materials and any processing fees.
  • Patrons may borrow a maximum of four (4) books per subject area from BHC libraries.
  • Failure to pay any library fines, fees or charges will result in the loss of library privileges and a possible hold on the student’s account.
  • Patrons must notify the Bursar’s office of any changes in contact information.
  • Contact the Bursar’s office if you need help getting a replacement card.
  • Policies and fees are subject to change.

Community borrowers
The BHC Library will issue a restricted-use library card to residents of the Black Hawk College District #503 who are at least 18 years of age and live in an area that is not taxed for public library use. These patrons can borrow materials from the library’s local collection. Privileges do not include borrowing through the I-Share consortium, Reserves, interlibrary loan services or off-campus access to research databases.

To obtain a community borrower library card, bring a valid Illinois driver’s license or state ID with your current address and complete a library card application at the Library Check Out desk.

I-Share account
You must have a myBlackHawk username and password to sign into your I-Share account. You can renew checked out items, and check the status of requested material on your account page.

  • To login to your account, go to the BHC Library homepage.
  • Click on the ‘Searching” button.
  • Click on Sign in in the upper right-hand corner of the search page.
  • On the pop-up, Click on Black Hawk College Users.
  • Enter your myBlackHawk username and password on the login pop-up.
  • Click on your name in the upper right-hand corner of the search page
  • Choose Loans, Requests, or other options from the drop-down menu.

Loan periods

  • Books = 4 weeks. Limit of four (4) items per subject area at BHC libraries.
  • DVDs = 7 days. Limit of two (2).
  • Reserve items = 2 hours, 24 hours, 2 days, 3 days or 7 days.
  • Renewals are permitted if not requested by another patron.
  • Reference materials may be available for a 24 or 48-hour loan with permission from a librarian.
  • Periodicals, except for the most recent issue and Allied Heath, are available for seven (7) days.

Returning items
Materials can be returned at the Check Out Desk or the book drop located by the entrance to Building 1.  Library books may be returned at any library in the I-Share consortium.  Reserve items, DVDs, and magazines should be returned at the Check Out Desk.

Overdue and lost materials
It is the patron’s responsibility to return library materials on time. Fines vary according to material type and lending library. If materials are overdue, damaged or lost, the following fines and fees will be charged:

  • Reserves = $1 per day
  • Interlibrary loans = $1 per day
  • DVDs = $1 per day
  • Maximum overdue fine = $10 per item for BHC, $20 for Worldcat
  • Lost items = replacement cost; if out of print: $45
  • Damage = assessed according to extent of damage

Fines and bills for lost or unreturned items will be entered on the student financial record at the BHC Bursar’s Office.  A library account with delinquent fines or bills cannot be used to borrow materials from BHC or other libraries in the I-Share system.  Fines and fees for items borrowed from other I-Share libraries will be billed directly to the patron by the lending library. The patron is responsible for paying fines and fees directly to the lending library.

Digitization Requests

Requests for digital copies of the library’s print books can be made via the catalog. Patrons are limited to 3 active digitization requests at a time.  Requests will be limited to a maximum of 1 chapter or article per book. Each request will be evaluated by library staff to ensure compliance with Copyright and Fair Use.

Facilities and Services

Computer Use Policy

The first priority of the BHC Library computers is to support student academic activities.
BHC guests may use a computer for up to 2 hours per day when workstations are available. Guests must sign-in at the circulation desk.  During busy times, guests may be asked by library staff to give up computers in order to accommodate students in need of a computer. Students having difficulty finding a computer for academic activities should ask library staff for help finding a computer.  Anyone using the BHC Library computers must do so in compliance with the Computer Security and Responsible Use Policy found in the Black Hawk College Board Policy Manual Section 8.9.

Group Study Rooms
There are four group study rooms available in the Quad-Cities Campus Library. The following policies apply to the group study rooms:

  • Small group study rooms (maximum occupancy of four) are available on a first-come, first-served basis.
  • Large group study room (maximum occupancy 12) is available for reservations to groups of students, faculty or staff. When no reservations are present, the room is available on a first-come-first-served basis.
  • Preference will be given to student groups of two or more.
  • Time limit is three hours per day.
  • No food or drink allowed.
  • Rooms must be left in a clean and orderly condition.

Food and Drink
Covered drinks are allowed but in the event materials or equipment are damaged, library users will be financially responsible for repairs and/or replacements. There is no food allowed in the study rooms or near the computers. Dry snacks are permitted. The library reserves the right to request students return food to their bags or remove it from the premises.

Printing and Copying

Black Hawk College students may print for free in the Library in accordance with the following policies:

Printing must be for academic purposes.

  1. Printing must comply with copyright regulations.
  2. Only release or cancel print jobs that belong to you.
  3. PowerPoint slides must be printed at a minimum of 3 slides per page.
  4. Printing is limited to 15 pages per job.

Non-academic printing and printing by community guests will be charged $0.05 per side.

The Library reserves the right to cancel print jobs or revoke privileges to those found to be in violation or abuse of these policies.


Faxing services are available to BHC faculty, staff, and students. The Library’s fax machine may be used to fax up to 5 pages per day to lines within the United States.

Collection Development Policy

The purpose of the policy is to serve as a working document for library staff, faculty, and other constituencies to Black Hawk College concerned with collection development of the Black Hawk College Library. Responsibilities and priorities are defined, as well as guidelines for the selection, rejection, and withdrawal of library materials. This policy is reviewed continuously


  • To provide materials that support the current curriculum
  • To provide materials in formats accessible to all patrons
  • To provide materials that support growth in factual knowledge, literacy appreciation, and aesthetic values
  • To provide materials on opposing sides of controversial issues
  • To support faculty in curricular and instructional development
  • To support the information needs of College staff

All members of the College community are invited to make suggestions for the purchase of library materials. All suggestions will be evaluated using the criteria listed elsewhere in this policy. Faculty are responsible for recommending purchase of materials that support student assignments for their courses as well as in their subject areas at large. It is the responsibility of the Director of Library Services to insure that the collection as a whole fulfills the College goals according to the guidelines below.

Selection Guidelines
Each item will be considered in terms of its own merit and usefulness to the students, faculty, and staff who use the library. For all materials, the following general criteria will be considered:

  • appeal to the interests and needs of the College community
  • permanent value as course materials
  • relation to specific courses of instruction
  • contemporary significance
  • accuracy
  • currency
  • objectivity
  • skill, competence, and purpose of the author
  • relations to other materials and existing areas of coverage in the collection
  • vitality and originality of thought
  • artistic excellence
  • price
  • format and quality of manufacture
  • accessibility of materials in other libraries

Additional considerations for students include:

  • required or supplementary sources of information for courses making career or higher education plans
  • development of information and technology literacy skills

Additional considerations for faculty, administrators, and staff include:

  • improve professional skills and competence
  • materials used in the classroom by an instructor for teaching purposes are not considered library materials

All materials should be appropriate for undergraduate research. Interlibrary loan service is available for scholarly research or infrequently requested materials.

Selection Guides
Selection guides used to develop the library collection include but are not limited to the following: Booklist, Choice Magazine, and Library Journal.

Criteria for Specific Types of Material
Serials: A continuation or serial is defined as a publication issued in successive parts at regular intervals intended to continue indefinitely. Serials include periodicals, yearbooks, annuals, newspapers, and some reference works. Serials are purchased in a variety of formats including paper and online databases. Priority is given to titles, regardless of format, that support the curriculum, are indexed in locally available sources, and are recommended in standard sources. Because serials represent a major expenditure for library materials, the library staff and faculty evaluate these materials frequently.

Nonprint materials: Nonprint materials must meet the same standards for selection as print materials. Examples of nonprint materials include but are not limited to online databases, eBooks, audiobooks, CDs, and DVDs.

Duplicate copies: In general, the library does not order duplicate copies of materials.

Textbooks: In general, textbooks are not purchased and added to the collection.

Paperbound editions: Paperbound editions are preferred for most subject areas.

Local Author Collection: In general, books published by local authors will be acquired for the Local Author Collection. Purchases will be made if funds are available and if the item meets the criteria of the library’s collection development policy. Materials in the Local Author Collection include works by current or long-term residents of the area or authors who have a significant association with the College district. In general, the author’s contribution to the work should be more than a single chapter, editing, ghost writing, or an acknowledgement. Files will be maintained for the local authors to provide biographical information (when available) and to identify their local connections.

Black Hawk College accepts donations of library materials at the discretion of the Director of Library Services with the understanding that there are no conditions attached to their use or disposal. Only materials in good condition that meet the criteria established in this policy are added to the collection. Donations of cash and equipment need to be made through the individual campus foundation offices. In general, the appraisal of gifts for tax purposes is the responsibility of the donor.

Maintenance of the Collection

Replacements: It is not the library’s policy to automatically replace all materials because of damage or loss. The following criteria will be considered on a title-by-title basis:

  • strength of present holdings in the same or similar subject
  • lasting value of material
  • historical significance of the title
  • availability of materials on the subject through other sources
  • demand for the specific title or subject
  • number of duplicate copies available

Withdrawal: In order to maintain the currency, quality, relevance, and condition of the collection, titles are reviewed periodically and systematically. The Director of Library Services and librarians are responsible for the continuous and systematic evaluation of the collection. As with selection, the faculty is encouraged to periodically review materials in their subject area to make recommendations for additional withdrawals.

The withdrawal process is an integral part of collection maintenance. Materials are withdrawn in order to maintain a current, active, and useful collection. The shortage of space may also necessitate the withdrawal of materials from the collection. When evaluating materials for withdrawal, the criteria used for the selection of materials as well as the following may also be considered:

  • title contains inaccurate or outdated information
  • superseded title
  • duplicate title
  • damaged title
  • language not supported by curriculum
  • nursing titles over 5 years old
  • encyclopedias over 5 years old
  • Inventions, technology, business and computer titles over 5 years old
  • travel titles
  • popular fiction titles
  • periodical titles for which there is no indexing available locally
  • single issue or incomplete run of a periodical title

Final decisions to withdraw are made by the librarians on a title-by-title basis.

Challenged Materials
Black Hawk College Library supports the principles of intellectual freedom inherent in the Constitution of the United States and expressed in the Library bill of Rights of the American Library Association. If any material is challenged, the right to access the materials, the integrity of the library personnel, and the comprehensive nature of the selection process must be defended.

In the unlikely event that a title is challenged, the individual who has initiated the challenge will be asked to submit the challenge in writing to the Director of Library Services. The Director will review all challenged material and respond in writing, including a copy of this policy in the response.

If the challenger is not satisfied with the response, s/he will be asked to submit the challenge in writing to the AA/EEO and academic officer responsible for the library.