Expectations and Requirements

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Last updated 2/24/2014

Student Club Constitution and Bylaws
Each student club should have a copy of its updated constitution and bylaws on file in the Student Life Office. Please note, there are several things that are required in all student club constitutions. (Please refer to page 20 for a sample constitution.) If your club’s constitution does not include the features in bold, then it is suggested that a constitutional update occur. This should be completed by the end of the fall semester. If you change your constitution, please provide the changes to the Student Life Office immediately for approval.

Club Officer Elections
The selection of officers is important to sustain the club’s purpose, goals and objectives, and when planning events and activities. Each club will have its own election process that is fair and open. There are two models that can be applied:

  1. Club members can appoint officers or
  2. Conduct a formal election process where candidates’ campaign for a position and club members cast a vote for their choice.

The election process needs to be completed and a listing of club officers needs to be submitted to Coordinator of Student Engagement as soon as possible.

Workshop & Meeting Attendance
Inter-Club Council (ICC) Meetings
The ICC is a required monthly combined workshop and roundtable meeting where club representatives gather to collaborate, support one another, share information and gain leadership skills.

Two (2) club members are required to attend each ICC meeting. If club membership is under five (5), then one (1) representative is required to attend. Clubs who do not attend meetings will be unable to request budgetary funds.

If a club does not attend each ICC meeting, then the ICC chair or a ICC committee member will contact the club to find out why the club was not represented at the meeting.

Club Status Terminology
“Active Club” Status
A club that is attending all ICC meetings and holding regular club meetings throughout the semester is considered an “active club”.
“Pending Club” Status
A club that is not attending all ICC meetings and holding regular club meetings throughout the semester is considered a “pending club”. Pending Clubs are unable to request budgetary funds, hold club sponsored events, or create marketing materials until after they work with the Student Leadership Council to make up for missing required workshops or meetings.
“Inactive Club” Status
A club that is not attending all ICC meetings and not holding regular club meetings throughout the semester is considered an “inactive club”. Inactive clubs are unable to request budgetary funds, hold club sponsored events, or create marketing materials until after they submit the appropriate paperwork to reactive their club status through the “Starting a Club”.