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Administrative Assisting AAS

Last updated 4/1/2014

Associate in Applied Science Code 5068

Program Contacts:
QC Campus

Amy Levens-Smith, 309-796-5329, smitha@bhc.edu
East Campus
Wendy Smith, 309-854-1713, smithw@bhc.edu


This degree is offered only at the Quad-Cities Campus.

Administrative Assisting students acquire proficiency in working with current MS Windows software applications, computerized keyboarding, machine transcription, business correspondence, desktop publishing, records management, data entry, business math and accounting, time and project management, electronic office procedures, editing and proofreading, and office management.

Because these graduates develop strong organizational skills and human relations skills, work opportunities exist for these professional specialists in a variety of offices: education, insurance, manufacturing, banks, government, engineering, and medical. Students are given the opportunity to develop team building and collaborative work techniques through many group project assignments. Students completing this two-year degree complete a one-semester internship. This provides them with work experience in the community.

Students are also invited to network with the members of the International Association of Administrative Professionals by attending or joining a student association sponsored by the local chapter of this organization. With these opportunities in place, graduates are successful in finding employment with this degree.

Administrative Assisting AAS
Associate in Applied Science Code 5068
Course of Study Outline – Suggested Courses (Credit Hours)

First Semester
BE 100 — Work Environment Orientation (2)
BE 106 — Records Management - fall only (3)
BE 110 — Data Entry - fall only (2)
BE 112 — Document Editing/Proofreading - fall only (3)
BE 145 A,B,C — Information Processing I, II, III  or  (3)
BE 145 — Information Processing
BE 160 — Machine Transcription - fall only (3)

Second Semester
BA 160 — Business Math I (3)
BE 122 — Administrative Support Systems - spring only (3)
BE 142 — Computerized Keyboarding II - spring only (3)
BE 146 — Excel for Business - spring only (3)
BE 163 — Presentation Graphics (Power Point) (1)
COMM 105 — Essentials of English (3)

Third Semester
BE 101 — Office Accounting - fall only (3)
BE 170 — Beginning Web Page Development - fall only (3)
1BE 180 — Business Communications (4)
BE 248 — Desktop Publishing - fall only  or  (3)
BE 248 A,B,C — Desktop Publishing I, II, III - fall only
BE 264 — Introduction to Data Base Management (3)

Fourth Semester
BE 243 — Computerized Keyboarding III - spring only (3)
BE 247 — Advanced Information Processing - spring only (3)
BE 260 — Office Management - spring only (3)
BE 261 — Seminar (1)
BE 265 — Internship (3)
SPEC 114 — Interpersonal Communications  or  (3)
SPEC 175 — Intercultural Communications

Minimum total hours required for degree (64)

1Students should look at Assessment and Orientation.

Courses for this program include: »

BA 160 Business Math I
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Prerequisite: A minimum score of 32 on COMPASS pre-algebra test or a minimum score of 22 on ACT math.
A short review of basic math concepts and their application to actual business problems. Covers insurance, interest calculations, merchandising discounts, taxes, dividends and basic statistical measures.

BE 100 Work Environment Orientation
2 cr. hrs.;
2 lecture hours; 0 lab hours per week.
This course is intended to introduce the facts, skills, strengths, and career goals necessary for success in the business education curricula.

BE 101 Office Accounting
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Designed as an introductory accounting course for business students with emphasis on the accounting cycle and small business transactions in a user-oriented environment for students with little computer experience.

BE 106 Records Management
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Management of records using ARMA rules. Emphasis is on current business practices, systems, supplies, and computers in records control, retrieval, disposal, and database management.

BE 110 Data Entry Applications
2 cr. hrs.;
2 lecture hours; 0 lab hours per week.
Designed to teach data entry skills, to help the student develop dexterity and accuracy in keyboarding alphabetic and alphanumeric characters, and to help the student become familiar with common data entry procedures, including voice input.

BE 112 Document Editing/Proofreading
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Development of proofreading and editing skills with focus on accuracy and excellence in written communication.

BE 122 Administrative Support Systems
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Discussion of attitudes, ethics, professional conduct, global market awareness, and effective procedures for encouraging teamwork and discouraging workplace harassment. Emphasis on telecommunications, meeting planning, proofreading and grammar review, time management, organizational tools for electronic offices, and methods to research information for business use.

BE 142 Computerized Keyboarding II
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Prerequisites: BE 145 “C” or better or BE 145A, BE 145B, and BE 145C “C” or better or instructor consent.
Speed and accuracy building in producing business documents.

BE 145 Information Processing
1-3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Prerequisites: BE 141 “C” or better or instructor consent.
Students learn word processing software most commonly found in area offices. This course is equivalent to BE 145A, 145B, and 145C.

BE 145A Information Processing I
1 cr. hr.;
1 lecture hour; 0 lab hours per week.
Students learn word processing software most commonly found in area offices.

BE 145B Information Processing II
1 cr. hr.;
1 lecture hour; 0 lab hours per week.
Students learn word processing software most commonly found in area offices.

BE 145C Information Processing III
1 cr. hr.;
1 lecture hour; 0 lab hours per week.
Students learn word processing software most commonly found in area offices.

BE 146 Excel for Business
1-3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Use of current spreadsheet software on microcomputers.

BE 160 Machine Transcription
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Prerequisite: BE 141 “C” or better or instructor consent.
Development of machine transcription and proofreading skills using computer word processing software.

BE 163 Presentation Graphics
1 cr. hr.;
1 lecture hour; 0 lab hours per week.
Includes features of current Windows-based presentation graphics software.

BE 170 Beginning Web Page Development
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
This course will teach Internet use and research skills. It will also introduce web page design, including basic HTML code, basic graphic manipulation, posting a web page on the Internet using FTP, web page server options, and website design techniques.

BE 180 Business Communications
4 cr. hrs.;
4 lecture hours; 0 lab hours per week.
Prerequisite: See assessment and placement guide.
Techniques of effective written communications for business. This will include psychology of communicating with customer service emphasis, focus on international communications, and accuracy and conciseness needed for in-house e-mail.

BE 243 Computerized Keyboarding III
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Prerequisite: BE 142 “C” or better or instructor consent.
Skill building and integration of production work typically found in today‘s offices.

BE 247 Advanced Information Processing Applications
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Prerequisites: BE 145 or BE 145A, B, and C or instructor consent.
Use of current software that can be integrated to perform applications which may include word processing, spreadsheets, databases, and presentation programs.

BE 248 Desktop Publishing
1-3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Prerequisites: BE 145 “C” or better or BE 145A, B, and C “C” or better or instructor consent.
Use of current software to produce a variety of documents incorporating desktop publishing features and principles of layout and design.

BE 248A Desktop Publishing I
1 cr. hr.;
1 lecture hours; 0 lab hours per week.
Prerequisites: BE 145 “C” or better or BE 145A, B, and C or instructor consent.
Use of current software to produce a variety of documents incorporating desktop publishing features and principles of layout and design.

BE 248B Desktop Publishing II
1 cr. hr.;
1 lecture hours; 0 lab hours per week.
Prerequisites: BE 145 “C” or better or BE 145A, B and C or instructor consent.
Use of current software to produce a variety of documents incorporating desktop publishing features and principles of layout and design.

BE 248C Desktop Publishing III
1 cr. hr.;
1 lecture hours; 0 lab hours per week.
Prerequisite: BE 145 “C” or better or BE 145A, B and C or instructor consent.
Use of current software to produce a variety of documents incorporating desktop publishing features and principles of layout and design.

BE 260 Office Management
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Study of information management and work flow. Principles of management as applied to the business office. Keyboarding is not required.

BE 261 Seminar
1 cr. hr.;
2 lecture hour; 0 lab hours per week.
Prerequisites: Concurrent enrollment in BE 265 and instructor consent.
Discussion of internship activities.

BE 264 Introduction to Database Management
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Prerequisites: BE 145 “C” or better; or BE 145A, B, and C “C” or better; or CS 100 “C” or better; or instructor consent.
Features of current Windows based database management software. Project work necessary to business database use.

BE 265 Internship
3 cr. hrs;
40 lab hrs (5 hrs work per week per credit hour).
Prerequisites: Concurrent enrollment in BE 261 and instructor consent.
Supervised field program providing work experience in offices for students enrolled in office careers.

COMM 105 Essentials of English
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Reviews grammar, punctuation, usage and sentence structure and organizational principles of writing through a variety of tasks. COMM 105 is a required course in several career curricula.

SPEC 114 Interpersonal Communication
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Examines skills needed in informal face-to-face communication; emphasizes self-concept and interaction with others.

SPEC 175 Intercultural Communication
3 cr. hrs.;
3 lecture hours; 0 lab hours per week.
Promotes awareness, knowledge, and skills for communicating among persons of differing cultural backgrounds. Focuses on cultures with whom U.S. Americans interact.